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PTSA is a non-profit organization made up of volunteers. You can make monetary donations to Becker PTSA online or at one of our events. Another way you can assist is through volunteering. Fill out the contact form if you would like to know how you can assist your child's school district through Becker PTSA.
Thank you for your ongoing support. Becker PTSA |
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- From your desktop, go to Your Account from the navigation at the top of any page, and then select the option to Change your Charity. Or, from your mobile browser, select Change your Charity from the options at the bottom of the page.
-Select/search "PTA Minnesota Congress 4867 Becker PTSA" to support.
PTSA Basic Responsibilities and Board Position Descriptions
Basic Responsibilities of the President:
While presidents have specific powers delegated to them through bylaws and policies, the president's chief role is to help guide the board (See below). The board of directors is the core team responsible for meeting your PTA’s goals and fulfilling PTA’s mission. A well-running, informed board makes a president’s job a lot easier and makes a PTA more effective.
Most boards have at least four officers; a president, a vice president, a treasurer, and a secretary. Information about the basic roles of each of these officers is in your bylaws and in the Additional Resource section of this guide. Your board may also contain chairs of standing committees, such as a membership chair, Reflections Chair, Legislation Chair, etc. Check your unit’s bylaws to find out what structure you should have in place. Together the entire board works as a team to reach your PTA’s goals.
Basic Board Responsibilities:
The fundamental role of the board is to govern. PTA is a member-driven association. Members delegate power through bylaws. Much of the day-to-day work of a PTA is done by its board. Boards are entrusted with the PTA’s work by the members. Important to note: The executive committee is not the board of directors. Your unit’s board structure is defined in its bylaws.
Although some responsibility can be delegated to officers or committees, ultimately it is the board of directors that is responsible for the PTA. As stewards, the board has specific legal responsibilities. Those responsibilities fall on the board as a whole - as a team - although every individual board member is still responsible for ensuring the board fulfills its duties. The Duty of Care requires board members to be reasonably informed about what the PTA does, to participate in decision-making, and to act in good faith. Board members are expected to use good business judgment when making decisions and protecting PTA’s assets. Your PTA’s primary asset is its name and reputation.
Board members should:
Board members should:
Board members should:
Basic Responsibilities of the Vice President
The vice president may be called upon at any time to temporarily assume the place of the president; therefore, he or she should study the president’s duties and responsibilities and be familiar with the work of the PTA. In the event of the president’s resignation, the vice president assumes all duties until the president’s position is filled in accordance with the bylaws. The vice president is responsible for:
Basic Responsibilities of the Treasurer
The incoming treasurer should discuss with the former treasurer the status of current fundraising
activities, what money is available to be spent versus what is owed, and the bylaws as they relate
to the treasurer’s responsibilities.
The treasurer is responsible for:
responsibility.
Basic Responsibilities of the Secretary
The secretary is responsible for keeping an accurate record of the proceedings of association meetings. These records are the permanent history of the PTA. Promptness and accuracy are key to this job.
The secretary also may be given the responsibility of maintaining all PTA correspondence, including incoming and outgoing communications with members and notifications for all meetings. It is common for a local unit to designate these responsibilities to a corresponding secretary.
Prior to a meeting, the secretary:
Additional Resources:
Basic Responsibilities of the President:
While presidents have specific powers delegated to them through bylaws and policies, the president's chief role is to help guide the board (See below). The board of directors is the core team responsible for meeting your PTA’s goals and fulfilling PTA’s mission. A well-running, informed board makes a president’s job a lot easier and makes a PTA more effective.
Most boards have at least four officers; a president, a vice president, a treasurer, and a secretary. Information about the basic roles of each of these officers is in your bylaws and in the Additional Resource section of this guide. Your board may also contain chairs of standing committees, such as a membership chair, Reflections Chair, Legislation Chair, etc. Check your unit’s bylaws to find out what structure you should have in place. Together the entire board works as a team to reach your PTA’s goals.
Basic Board Responsibilities:
The fundamental role of the board is to govern. PTA is a member-driven association. Members delegate power through bylaws. Much of the day-to-day work of a PTA is done by its board. Boards are entrusted with the PTA’s work by the members. Important to note: The executive committee is not the board of directors. Your unit’s board structure is defined in its bylaws.
Although some responsibility can be delegated to officers or committees, ultimately it is the board of directors that is responsible for the PTA. As stewards, the board has specific legal responsibilities. Those responsibilities fall on the board as a whole - as a team - although every individual board member is still responsible for ensuring the board fulfills its duties. The Duty of Care requires board members to be reasonably informed about what the PTA does, to participate in decision-making, and to act in good faith. Board members are expected to use good business judgment when making decisions and protecting PTA’s assets. Your PTA’s primary asset is its name and reputation.
Board members should:
- Read minutes and background materials to support their decisions.
- Attend meetings, ask questions, and participate in discussions.
Board members should:
- Disclose if they or their families stand to gain financially by a decision.
- Abstain from voting and from sharing “insider information” if they have a close personal interest in the results of the decision.
Board members should:
- Ask how new projects and expenditures will fulfill PTA’s mission. Ask if the project or expenditure is appropriate for a nonprofit.
- Have a copy of and refer to your unit’s bylaws. Follow those bylaws.
- Know the current state and national bylaw content.
- Understand his or her basic responsibilities.
Basic Responsibilities of the Vice President
The vice president may be called upon at any time to temporarily assume the place of the president; therefore, he or she should study the president’s duties and responsibilities and be familiar with the work of the PTA. In the event of the president’s resignation, the vice president assumes all duties until the president’s position is filled in accordance with the bylaws. The vice president is responsible for:
- Performing specific duties as provided for in the bylaws;
- Assuming responsibility for duties designated by the president; and
- Representing the president in his or her absence or upon request.
- Unit bylaws and standing rules
- Unit approved budget
- Minutes of at least the last six previous meetings
- Contact information for all officers
- Contact information for state PTA leaders
Basic Responsibilities of the Treasurer
The incoming treasurer should discuss with the former treasurer the status of current fundraising
activities, what money is available to be spent versus what is owed, and the bylaws as they relate
to the treasurer’s responsibilities.
The treasurer is responsible for:
- Ensuring that the PTA’s financial records are reviewed according to the bylaws before assuming his or her duties;
- Ensuring three authorized signatures are on file at the bank for financial transactions; these signatures are usually that of the current president and treasurer, and one other officer as an alternate (no two check signers should be from the same household);
- Obtaining two authorized signatures on every check;
- Collecting all money from persons delegated to collect or to raise funds during a local unit activity, and providing a written receipt for those funds;
- Promptly depositing all money in the name of the local unit in a bank account approved by the board;
- Maintaining an accurate record of all receipts and disbursements;
- Obtaining authorization from the board before writing a check or spending money;
- Remitting, by check, all authorized bills and statements as prescribed in the bylaws;
- Submitting a written financial statement at each board meeting and at each general membership meeting;
- Chairing the Budget Committee and preparing the annual budget as prescribed in bylaws;
- Reporting income and expenses as compared with the budget;
- Ensuring an audit, financial review or compilation is done in accordance with the bylaws, state PTA requirements, and the PTA’s business practice;
- Preparing an annual report to be used to review PTA financial records; and
- If your unit is a 501(c)(3), ensure the filing of the PTA’s 990 report to the IRS.
responsibility.
Basic Responsibilities of the Secretary
The secretary is responsible for keeping an accurate record of the proceedings of association meetings. These records are the permanent history of the PTA. Promptness and accuracy are key to this job.
The secretary also may be given the responsibility of maintaining all PTA correspondence, including incoming and outgoing communications with members and notifications for all meetings. It is common for a local unit to designate these responsibilities to a corresponding secretary.
Prior to a meeting, the secretary:
- Sends an announcement of the meeting (date and time)
- Works with the president to create an agenda
- Sends out the agenda and any pertinent documents necessary prior to the meeting, including the draft of the minutes of the previous meeting
- Takes attendance (by voice vote or sign-in sheet)
- Checks for quorum
- Presents the draft of the minutes of the previous meeting
- Takes minutes
- Counts votes
- Ensures the approved minutes are included in the permanent record of the association
- Minutes of the previous meeting and pertinent attached reports
- List of unfinished business to be discussed
- Agenda
- Current bylaws and standing rules
- Current membership list
- List of committee chairs
- Materials for note/minute taking
Additional Resources:
- PTA Quick Reference Guide, Needs Assessment, and other important resources
- PTA E-Learning Library